If you have incurred an expense on behalf of Parent Council in the course of your activities in a committee or program, here are the steps you will need to follow to submit a claim for reimbursement:
- Download a copy of the Expense Claim Form (see link below)
- Fill out the details of all the receipts you are submitting for reimbursement on a single Expense Claim Form (the form can be filled out on the computer, or the form can be printed first then filled out with a pen)
- Attach the original receipts to the filled out Expense Claim Form, and send with your child to school for delivery to the School Office (any of the School Office staff would be happy to show your child or other classroom deliverer the location of the bin)
Alternatively, if the Expense Claim Form was filled out electronically, it can be emailed directly to the Treasurer using the email address provided on the form. The original receipts will still have to be sent to the School and delivered to the School Office to be placed in the Treasurer’s Bin; reimbursement claims cannot be processed without those.
The Treasurer currently checks the bin on the last Friday of the month. The reimbursement cheques for the claims forms picked up on that Friday are usually ready for pickup on the first Friday of the following month. There is the option for reimbursement cheques to be mailed out; if you would prefer to receive your cheque in the mail, please indicate this preference in your Expense Claim Form and provide a mailing address.